The medical archive department is considered a fundamental pillar in any health institution, as it is the memory that preserves the history of patients and their health conditions, as it is responsible for preserving the services provided to patients, whether in paper or electronic form, for reference when needed.

The importance of the medical archive:

• Quality of health care: The medical archive helps doctors make more accurate and effective treatment decisions, as they can refer to the patient's previous medical history, and the results of tests and examinations, which contributes to accurately diagnosing diseases and avoiding medical errors.
• Scientific research: The archive represents a rich source of data and information that can be used in medical research and studies, which contributes to the development of treatments and medicines and the discovery of new treatments for diseases.
• Legal liability: The medical archive protects the health institution from any legal liability that may result from the loss or damage of medical records, as it can be used as evidence in legal cases related to health care.
• Planning and management: The archive provides valuable information that helps hospital management evaluate the performance of different departments, determine the medical needs of the community, and plan future health services.

Objectives of the Medical Archives:

The Medical Archives Department aims to achieve the following objectives:

• Preserving medical records: ensuring that patients' medical records are kept securely and organized, and protecting them from damage or loss.
• Providing medical information: providing the necessary medical information to doctors, nurses and other health workers, as well as to patients themselves upon request.
• Ensuring confidentiality of information: protecting the confidentiality of patients' medical information, and ensuring that it is not disclosed except to authorized persons.
• Continuous development: keeping pace with technological developments in the field of medical records management, and working to develop archiving and data storage systems.
  
  

Medical Archives Services:

The Medical Archives Department provides a variety of services, including:

• Receiving and registering medical records: receiving new medical records and registering them in the system.
• Preserving medical records: storing medical records in a safe and organized place.
• Retrieving medical records: retrieving medical records upon request, whether by doctors or patients.
• Providing copies of medical records: providing copies of medical records to patients or other competent authorities, after obtaining the necessary approval.
• Disposing of old medical records: disposing of old medical records in accordance with applicable regulations and laws.

Medical Archives Work System:

After receiving all the patient's papers (analysis, x-rays and reports) from the hospital's internal departments, the patient's file is saved in paper form with a serial number and also...
Work is underway on the Ibn Sina Hospital Management System - the electronic medical archive system and using this system is a distinctive digital transformation and the importance of using this lies in:

• Speed ​​and accuracy of access to information: Doctors and nurses can access patient records immediately and accurately, which helps in making quick and thoughtful treatment decisions.
• Improving the quality of healthcare: The electronic archive helps improve the quality of healthcare by providing comprehensive information about the patient's condition, which facilitates the diagnosis and treatment process.
• Saving time and effort: The electronic archive reduces the time and effort required to search for paper records, which increases the efficiency of employees' work.
• Protecting information: The electronic archive can protect medical information from damage or loss, by using strong protection systems.
• Facilitating cooperation between healthcare providers: Doctors and nurses from different health institutions can access the records of shared patients, which facilitates the coordination process between them.

The most important advantages provided by the electronic medical archive:

• Secure storage: Medical records are stored in secure databases, which reduces the risk of data loss.
• Ease of searching and retrieving: Any information in the medical record can be searched quickly and easily using keywords.
• Integration with other systems: The electronic archive can be integrated with other hospital systems, such as the hospital management system and the laboratory system.
• Statistical analysis of data: The data stored in the electronic archive can be used to conduct statistical analyses, which helps improve the quality of healthcare.
• Flexibility in access: Medical records can be accessed from anywhere and at any time using a computer or smartphone.

Finally:
The medical archive department is one of the most important departments in any healthcare institution, as it contributes significantly to improving the quality of healthcare, developing medical research, and protecting patients' rights.